Administrative Assistant/Accounting position

Santa Ana, CA 92705

Posted: 07/24/2019 Job Category: Accounting Job Number: 1841094 Pay Rate: $20.00/hour
We re looking for an Administrative Assistant/Accounting candidate with great Microsoft Office skills, specifically in Excel for our client in Santa Ana. Must have Quickbooks and accounting/bookkeeping experience. The position will pay up to $20 per hour will depend on experience, Monday-Friday, and flexible morning hours.

MAJOR RESPONSIBILITIES:
ADMINISTRATIVE:
  • Place purchase orders, research, price, and purchase office furniture, supplies, materials, etc. (procurement)
  • Maintain inventory of all supplies and tools (office/janitorial)
  • Process payroll, review employee timesheets and maintain vacation/sick hours
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Maintain hard copy and electronic filing system
  • Assist Quality Manager in maintaining AS9100 records, logs and audits
  • Assist in set up and oversee administrative policies and procedures for office
  • Support staff in assigned project-based work
  • Other duties as assigned

BOOKKEEPING:
  • Weekly and/or monthly financial/metric reporting
  • Invoicing to customers
  • Accounts receivable analysis and collection
  • Receipts and billing
  • Bank deposits
  • Charge credit cards
  • Assists in reconciling accounts
  • Assist and serve as a back to the Administrative/Accounting Manager

KNOWLEDGE SKILLS, & ABILITIES:
Knowledge of:
  • Excel and Word
  • Records management systems (both automated and paper files) to ensure accurate maintenance of files and ease of retrieval
  • Word-processing, spreadsheet and database software programs related to job functions
  • Basic bookkeeping


QUALIFICATIONS:
  • High school diploma or GED required
  • QuickBooks knowledge required
  • Intermediate accounting / bookkeeping experience and/or education required
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