Office Administrator

Riverside, CA 92507

Posted: 05/18/2023 Job Category: Admin/Clerical Job Number: 2073174

Job Description

Working as part of the production team in a light manufacturing environment, this position supports all plant and office clerical duties such as maintaining reports, answering calls, providing support to customers, etc. In a safe and efficient manner. The incumbent must thrive in a fast-paced work environment and possess a sense of satisfaction in producing high-quality products.

  • Greet and serve all clients and customers as they enter the building
  • Maintain top-level customer service and help grow relationships with customers
  • Answer, screen, and forward incoming phone calls
  • Ensure the reception area is tidy and presentable
  • Receive, sort, and distribute daily mail/deliveries
  • Assist in safety training, new hire paperwork, and documentation of employees as needed
  • Liaison between the plant manager and all internal/external clients
  • Understand and process sales purchase orders and review internal sale quotations against purchase orders to ensure accuracy
  • Generate memos, emails, and reports when appropriate (i.E. Shipping/receiving, purchase orders, sales, month-end data, etc.)
  • Perform data entry as needed; scan, fax and copy documents
  • Enter and/or create work orders as needed
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records
  • Maintain and keep inventory/expense records of office equipment and supplies
  • Schedule appointments and facilitate internal staff meetings onsite
  • Assist the plant managers in maintaining and updating financial records as requested
  • Respond promptly to internal and external customer needs
  • Supports and complies with all company policies and safety requirements
  • Performs other related duties as assigned

Qualifications, Education & Experience:
  • Associate degree or equivalent preferred
  • High School diploma required
  • 1-3 years of office administration experience
  • Excellent organizational skills
  • Ability to prioritize tasks and multitask
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